Goods Receipt Notes (GRN)

What is a GRN?

A Goods Receipt Note (GRN) records the physical receipt of goods from a supplier. It verifies what was actually received against what was ordered, and updates your stock levels accordingly.

Creating a GRN

To record received goods:

1. 1Go to Purchases > GRN from the sidebar (or click 'Create GRN' from a Purchase Order)
2. 2Select the supplier and optionally link to a Purchase Order
3. 3For each item, enter the quantity actually received
4. 4Note any discrepancies (short deliveries or excess)
5. 5Add the supplier's invoice/challan number for reference
6. 6Click 'Save' to confirm receipt and update stock

GRN to Purchase Invoice

After confirming a GRN, you can create a Purchase Invoice from it. This links the goods received to the financial obligation, ensuring your accounts payable are accurate. Click 'Create Invoice' from the GRN detail page to auto-populate the invoice.