Stock Counts

Perform physical inventory counts and reconcile with system records.

1 min readUpdated 2025-12-01

Why Stock Counts?

Physical stock counts help you verify that your actual inventory matches the system records. Discrepancies can occur due to theft, damage, miscounting, or data entry errors. Regular stock counts keep your data accurate and your financial reports reliable.

Performing a Stock Count

To start a stock count:

  1. 1Go to Inventory > Stock Counts from the sidebar
  2. 2Click 'New Stock Count'
  3. 3Select the products or categories to count (or count all)
  4. 4Physically count each item and enter the actual quantity
  5. 5Review discrepancies between system and actual quantities
  6. 6Submit the count to generate adjustment entries
Tip:Schedule stock counts during low-activity periods to avoid disruption. Many businesses do quarterly full counts and monthly cycle counts for high-value items.
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